Executive Assistant

Salary starts at $640 per month ($4 per hour) to $1500 per month ($7 per hour)

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RESPONSIBILITIES

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- Respond to emails and phone calls- Schedule meetings

- Accommodations

- Manage a contact list

- Provide customer service as first point of contact

• See below for more

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‍REQUIREMENTS‍

- Proven experience as a Executive Assistant or relevant role

- Familiarity with current technologies, like desktop sharing, cloud services, and VoIP

- Experience with word-processing software and spreadsheets (e.g. MS Office)

- Knowledge of online calendars and scheduling (e.g. Google Calendar)

- Excellent phone, email and instant messaging communication skills - Excellent time management skills

- Solid organizational skills

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JOB DESCRIPTION

An Executive Assistant, or Executive Administrator, is responsible for managing the schedules and communications of key company executives. Their duties include prioritizing projects, and tasks, coordinating KPIs within team members, emails and phone calls, gathering documents to prepare for meetings, and coordinating travel arrangements. Executive Assistants have more than administrative duties. They also filter and prioritize client visits or phone calls, and communicate on behalf of the executive they support. With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.

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An Executive Assistant will also be in charge of coordinating with Operations, Marketing, and fulfillment to ensure the excutives are set up in a position to win. 

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Remote Latinos can give you the requisite  knowledge for the role; we cannot give you the right attitude and mindset. If you are unable to think critically, have crucial conversations, or set clear expectations, do not bother applying.

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WHAT THIS JOB ENTITLES 

• Daily sales coordinator calendar report - Communicating calendar KPIs to marketing/setters daily.
• Paid Traffic Reporting - Manually pull all paid traffic numbers from all offers
• Outbound Sales Reporting - Pull outbound numbers from CRM, Call software and submit to EOD forms.
• Assure salespeople are doing their EOD admin activities every BOD.
• Interview screening and hiring
• Email management and response
• Calendar management and team management
• Liaison for CEO or executive
• Podcast screening and application
• Social media management and posting
• Simple Graphic design and simple video editing
• Website posting
• Foreseeing CEO needs and handling them before they arise.
• Organize and schedule meetings and availability including cancellations, rescheduling, sending reminders, and follow-ups.
• Manage the personal messages and inbox of the CEO, draft and send replies, triage and categorize inbox, & provide reminders for important messages.
• Prepare travel itineraries, schedule hotels & Airbnb, book flights, and provide suggestions for local attractions or events for the CEO.
• Complete recurring daily, weekly, or monthly data pulling, data entry, and report sending to provide updates on key information.
• Drafting legal documents and client emails. Continuously improving and building upon our library of templated communication emails.
• Creating SOPs (Standard Operating Procedures) and ensuring our staff is compliant with following them.
• Corporate due diligence searches and other pro forma corporate work.
• Undertake marketing initiatives and connect with potential new clients.
• Creating and implementing client and referral partner appreciation programs, notes, birthday cards, etc, both digital and old school.
• Supporting our (external) marketing team and helping provision scheduled content.

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COMPENSATION

• Full-time position: between 40-48 hours a week depending on tasks 
• Starting Salary: $800 -$1500 USD/mo + commissions + bonuses

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REQUIRED SKILLS

• Most important is mindset & drive -- you hold yourself accountable to the highest standards of performance and are resilient in the face of obstacles or failure
• A positive attitude -- you see client dissatisfaction as an opportunity, not a burden
• Driven, competitive, and confident with coaching others and setting expectations
• Strong attention to detail, time management, and organizational skills
• Strong interpersonal, verbal, and written communication skills in English
• Self-starter - being comfortable working 100% remotely, managing your schedule, and meeting deadlines without direct supervision
• Strong time-management and organizational skills under ever-changing schedules
• Data-Driven -- you are able to use data to diagnose client problems and deliver accurate solutions
• Coachable - you are willing to learn, ask for help when needed, and push yourself to get better and better
• Proactive - you strive to get ahead of a problem or start a conversation, instead of waiting for the right time or opportunity to come to you
• Proven team player mentality
• Proven record of following through on commitments
• Result-oriented with a strong work ethic
• Exceptional communication skills, including active listening skills
• A person who brings a great attitude to work every day
• Experienced and fluent in North American culture, with no exceptions
• Available schedule but not limited to 8 am to 6 pm EST

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REQUIRED EXPERIENCE 

• 1-year experience working in a digital marketing agency (ownership/leadership experience preferred)
• Previous experience in managing a remote team preferred
• Previous experience with remote working software preferred, including ClickUp, Slack, Zoom, etc.

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BENEFITS/JOB PERKS

• Remote position (work from anywhere in the world)
• Competitive pay (performance-based commission with high earning potential)
• Access to world-class sales training and education
• Laid back, yet professional vibe
• US Holidays Only
• Vacations

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